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Business Office Manager (Resurrection Life Center & Nazarethville)

Job Description

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 Job Title: Business Office Manager (Resurrection Life Center & Nazarethville)
 Company Name: Provena Senior Services
 Employment Type: Full Time (Exempt)
 Location: CHICAGO, IL, United States
 Department: FINANCIAL MGMT.
 Salary: Highly Competitive
 Shift Hours/ Days: 8:00am - 4:30pm
 Hours/Pay Period: 80
 Degree Required: High School/GED
 Job ID: 2012-003710
 Date Posted: Dec 5, 2012
 Years Experience: 1
 Note:  Please read the complete description below before applying for this job.
  Complete Description

SUMMARY

Manages business office functions for Resurrection Life Center and Nazarethville to ensure cost effectiveness and resident and family satisfaction.  In conjunction with corporate office, coordinates accounts receivable for private pay residents, Medicare beneficiaries, and Medicaid recipients and accounts payable.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Input all supply, therapy, diagnostics, nutritional, bed holds, ancillary, level of care, entrance fee charges monthly.   Inputs other charges as indicated.

Serve as a resource for families and residents regarding problematic accounts.   Thoroughly audit resident accounts when necessary, providing supporting documentation to families to assist them in interpreting and understanding their account.

Coordinate collection process per Resident Past Due List, supplied by Presence Life Connections to assure timely receipt of past due balances.   Prepares monthly report on progress with past due balances.

Keep Administrator informed of significant past due balances and required follow up.

Assist Administrator with annual budget preparation, as needed.

Print various financial reports as requested.

Work with Director of Admissions to ensure insurance information is provided upon admission for purpose of accurate and timely billing.

Maintain resident status information in AHT/Care Medix.  Responsible for assuring accuracy of financial information, pay or status changes, census, and resident discharge dates.

Act as liaison with corporate staff regarding standardized billing, forms, information and education.

Assist with paperwork for residents changing from private pay to public aid.   Coordinate Medicaid enrollment with Director of Social Services and resident/representative to ensure timely enrollment.   

Maintain accurate financial status of all resident accounts.  Manage money, bank statements, ledger sheets and other documentation for resident trust accounts.  Maintain records for resident accounts and generate statements for representative and/or resident.  Coordinate withdrawals and deposits into resident's trust account.

Review all invoices for Medicare A patients with Administrator to determine facility liability for expenses.   

Determine Medicare allowable amount plus Medicare co-insurance for all bills that are liability of facility under consolidated billing.

Assist with annual review of facility rates and subsequent increases in charges.

Serve as facility liaison with long term care insurance companies.  

Assist with special projects as directed.

Prepare invoices for computer posting, reconciling of monthly statements, and perform data entry. Send invoices to corporate office timely. Responsible for maintaining the accounts payable filing system.

Prepare deposit slips for all incoming cash. Forwards copies of deposits to corporate office for posting.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                                              

High School graduate or equivalent with some course work in business or accounting preferred.

Previous experience in business office and/or accounting required.  Experience with Medicare and Medicaid preferred.

Computer Skills                                                          

Ability to use and knowledge of computers for accounting purposes.

Provena Health is committed to diversity. Diversity is about inclusion of differences and the respectful involvement of all people, calling forth the gifts from each person's culture, perspective, and background. We believe that respecting, leveraging, and celebrating the diversity of our work force, our patients, residents and their families, and our communities create value. We practice inclusion because it is central to our mission and values, and enables us to respond to the diverse needs of those we serve. Provena Health is proud to be an Equal Opportunity Employer.